Secretaries (x7)

Job description

Levy Mwanawasa Medical University (LMMU) is a public institution committed to advancing excellence in health sciences education, training, and research in Zambia.

The University invites applications from suitably qualified and experienced individuals for the position of Secretary. This re-advertisement is intended to attract candidates with the requisite skills and competencies to fill these critical support roles.

These positions are essential to strengthening the administrative operations of the University. We seek individuals who demonstrate a high level of professionalism, discretion, and strong organizational and communication skills.

(1) JOB TITLE: SECRETARIES (7)

JOB PURPOSE:
To provide efficient secretarial and administrative support to assigned departments, ensuring smooth office operations through proper documentation, communication handling, and scheduling of activities.

PRINCIPAL ACCOUNTABILITIES:

Provide day-to-day secretarial support to designated officers

Type correspondence, memos, reports, and other documents with speed and accuracy

Manage office filing systems and maintain confidential records

Handle telephone and in-person enquiries in a professional manner

Schedule appointments and maintain diaries for supervisors

Prepare minutes and follow up on routine office matters

Support the organization of meetings, travel, and logistical arrangements

Liaise with other departments and external stakeholders as necessary

QUALIFICATIONS AND EXPERIENCE:

Full Grade 12 Certificate with at least five (5) credits including English

Diploma in Secretarial Studies, Office Management or a related field

Typing speed of 65 words per minute and shorthand speed of 110/120 words per minute

Ability to use Microsoft Office (Word, Excel, PowerPoint, Outlook)

Minimum of two (2) years’ experience in a similar role, preferably in a Public Institution or University setting

KEY ATTRIBUTES:

Good organizational and time management skills

High level of integrity, confidentiality, and attention to detail

Excellent interpersonal and communication skills

Ability to work with minimal supervision and under pressure

Professional appearance and conduct

JOB APPLICATION PROCEDURE:

Interested candidates who meet the stated requirements should apply by submitting the following:
a) Letter of application addressed to the Registrar, Levy Mwanawasa Medical University, P.O. Box 33991, Lusaka
b) A detailed curriculum vitae (CV)
c) Certified copies of academic and professional certificates (certified by the Zambia Qualifications Authority)
d) Names and contacts of three traceable referees

Closing date: 17th October, 2025

Note: This is a re-advertisement, those that applied need not apply again.
Only shortlisted candidates will be contacted.