Procurement Officer

Job description

Job Brief

To undertake all activities associated with operational procurements i.e. procurement of goods, works and services in accordance with Public Procurement Act and Regulations as well as Bank’s procurement policies and guidelines.

Published On:  7 October 2025 
Closing Date: 20 October 2025 

EMPLOYMENT OPPORTUNITY

The Bank of Zambia, an equal opportunity employer, invites applications from suitably qualified and experienced Zambians for the following vacant position:

PROCUREMENT OFFICER – (3 Posts – Head Office and Regional Office)

GRADE: BoZ4

Job Purpose

To undertake all activities associated with operational procurements i.e. procurement of goods, works and services in accordance with Public Procurement Act and Regulations as well as Bank’s procurement policies and guidelines.

Main Accountabilities

Implement the annual procurement plans to ensure efficient and timely procurement.

Prepare procurement plans for each individual procurement requirement in line with the annual procurement plan.

Implement and update the individual procurement plans at regular intervals to ensure efficient and timely procurement.

Continuously research the market in order to keep abreast of development of new products and services on the market and ensure supplier shortlists are based on analysis of  markets.

Assist with the development of specifications and Terms of Reference based on end user requirement.

Manage all the procurement processes including document preparation, participating in tender meetings and preparing evaluation reports to support decision making.

Prepare and issue Purchase Orders/ and Amendments, ensuring that all specifications, terms and conditions are according to Bank’s requirements/standard.

Reduce or eliminate mis-procurements by observing all the provisions of the Zambia Public Procurement Authority Act.

Review with supervisor on a weekly basis, the status of all assigned operational procurements to ensure that these are in line with planned activities and take necessary  corrective action as needed.

Participate in the preparation of regular procurement performance reports to Management.

Draft for review by superior, procurement compliance reports and Procurement Committee minutes to the Zambia Public Procurement Authority.

Maintain updated electronic procurement documents records as part of record management.

Qualifications and Experience

Diploma in Purchasing and Supply

Two (2) years’ relevant experience

Grade 12 School Certificate with a minimum of five (5) ‘O’ Levels (Credit or better)

Registered and licensed member of the Zambia Institute of Purchasing and Supply (ZIPS)

Key Knowledge and Attributes

Knowledge in public procurement management and supply chain management

Procurement regulations, policies, procedures and best practices

Computer Skills

Problem Solving Skills

Excellent interpersonal and organizational skills

Good analytical and negotiating skills

Resourcefulness, initiative, maturity of judgment

Ability to establish priorities and to plan and monitor own work plan

CONDITIONS OF SERVICE

Bank of Zambia Conditions of Service will apply.

To Apply

Only candidates meeting the above role specifications are invited to apply online, Applicants’ detailed curriculum vitae (CV), scanned certified copies of certificates and National Registration Card MUST be attached to the online application. The closing date for applications is Monday, 20 October 2025. Please note that only applications submitted online shall be considered.

Female candidates are encouraged to apply. Only shortlisted candidates will be contacted.