Stock Controller

Job description

STOCK CONTROLLER (PRODUCTIONS AND OUTLET)

Job Summary

The Stock Controller is responsible for monitoring and managing stock levels across multiple divisions, including retail, dispatch, production, central stores, and the farm. The Stock Controller investigates discrepancies between physical stock and ERP system records and reports on variances following stock movements. The role involves providing detailed reports to internal audit and the Management Accountant, including identifying the causes of variances and recommending corrective actions, especially in cases of employee negligence.

Key Responsibilities:

1.    Stock Investigation and Reconciliation:

Investigate discrepancies between physical stock counts and ERP system records for both stock and non-stock items across all major divisions: retail, dispatch, production, central stores, and the farm.
Conduct regular stock audits to verify stock levels and ensure accuracy between physical and recorded quantities.
Analyze stock variances to determine their root causes and make recommendations for resolving discrepancies.

2.    Monitoring Stock Movements:

Track and monitor stock transfers between divisions (e.g., from central stores to production, production to dispatch, etc.) to ensure accurate records are maintained in the ERP system.
Investigate variances that occur during stock movements and ensure proper documentation of these transfers.
Report any unexplained or unauthorized stock movements to management for further investigation.

3.    Reporting and Documentation:

Prepare and share weekly and monthly reports on stock variances, providing detailed insights into the causes of discrepancies.
Highlight significant variances, identifying individuals or processes responsible for the discrepancies, particularly if employee negligence or procedural errors are the cause.
Provide variance reports to internal audit and the Management Accountant for review and action.

4.    Variance Analysis and Corrective Action:

Investigate the causes of stock variances, determining whether they result from process inefficiencies, system issues, or human error.
Recommend corrective actions to address the underlying causes of stock discrepancies.
Work with department heads and staff to minimize future stock discrepancies and ensure compliance with stock management procedures.

5.    Internal Audits and Compliance:

Assist the internal audit team in reviewing stock levels and identifying any gaps or irregularities in stock records.
Ensure compliance with company policies and procedures related to stock control and inventory management.
Support audits by providing accurate and timely documentation of stock records, movements, and adjustments.

6.    Employee Accountability:

Identify and report on any employee negligence or procedural non-compliance that leads to stock variances.
Recommend disciplinary action or additional training for employees found responsible for stock discrepancies.
Work with management to implement training programs to improve stock handling and recording processes across all divisions.

7.    ERP System Management:

Ensure that all stock movements, adjustments, and discrepancies are accurately recorded in the ERP system.
Regularly review ERP system data to identify inconsistencies between recorded stock and physical stock.
Suggest improvements to the ERP system or stock management processes to reduce the likelihood of errors.

Additional Duties:

1.    Stock Optimization:

Monitor stock levels across all divisions and ensure optimal stock levels are maintained to prevent overstocking or stock outs.
Coordinate with the procurement and production teams to ensure timely ordering and replenishment of stock based on production needs and sales forecasts.

2.    Inventory Control Procedures:

Develop and enforce effective inventory control procedures to minimize stock losses, theft, or wastage.
Implement and monitor cycle counting programs to ensure ongoing stock accuracy.

3.    Collaboration with Departments:

Collaborate with department managers (e.g., retail, production, dispatch) to improve stock management practices and streamline stock movement processes.
Provide feedback to the finance and operations teams regarding stock performance and opportunities for cost-saving improvements.

4.    Continuous Improvement:

Continuously review and update stock control procedures to align with best practices in inventory management.
Identify opportunities for process improvements to reduce stock variances and improve overall stock accuracy.

5.    Training and Support:

Provide training to staff on proper stock handling, recording, and ERP system usage to minimize human errors.
Serve as a point of contact for staff regarding any stock-related queries or issues.

Qualifications & Requirements:

Education: A diploma or higher qualification in Accounting, Business Administration, Logistics, Supply Chain Management, Business Administration, or related fields.
Experience: Minimum of 5 years of hands-on experience in inventory management, stock control, or a related field, preferably within a distribution center or warehouse environment.
Skills & Competencies:
Strong understanding of stock control procedures and inventory management systems.
Detail-oriented with excellent analytical and problem-solving abilities.
Proven track record of maintaining accuracy in stock levels and inventory reporting.
Ability to work independently and manage multiple tasks effectively.
Strong communication skills, both written and verbal.
High level of personal integrity and strong work ethic.
Ability to train, mentor, and lead a team.
Character: A high level of personal character, responsibility, and professionalism. Strong leadership qualities and the ability to work well under pressure.
Technical Skills: Proficiency with inventory management software, MS Excel, and other relevant tools.

HOW TO APPLY

Interested candidates should submit a cover letter, updated CV, and at least two references to:

? Email: recruitments@mikameats.com

? Deadline for applications: Sunday 19th October 2025