Finance and Administration Manager

Job description

CAREER OPPORTUNITY: FINANCE AND ADMINISTRATION MANAGER

Station: Kitwe, Zambia

Overview
Marthinusen and Coutts Zambia, a division of ACTOM R and S Limited, is seeking a highly skilled Finance and Administration Manager to lead our financial and administrative operations and a diligent and results-oriented Credit Controller to manage our accounts receivable processes end-to-end. These roles are an opportunity to shape the financial health and organizational culture of a dynamic, industry-leading company.

Why This Role Matters
As Finance and Administration Manager, you will be entrusted with ensuring the company’s financial integrity, compliance, and operational efficiency, while also playing a pivotal role in people management and strategic planning. Your leadership will help us safeguard resources, drive performance, and create a thriving workplace for our teams.

Key Responsibilities – Finance
• Lead preparation, analysis, and reporting of monthly management accounts and forward forecasts for Zambia and South Africa.
• Manage month-end and year-end closure processes in compliance with International Financial Reporting Standards.
• Oversee annual budgets, variance analysis, and provide actionable insights.
• Optimize and maintain robust accounting systems aligned with regulations and business needs.
• Implement strong internal controls, policies, and procedures to safeguard resources.
• Drive risk assessments and develop strategies to mitigate financial and operational risks.
• Coordinate with auditors, ensuring timely audits and execution of recommendations.
• Promote cost management and efficiency initiatives across the business.
• Ensure statutory, tax, Zambia Revenue Authority, and labor-related returns are completed on time.
• Lead cash flow planning, bank and petty cash management, and weekly reporting to head office.
• Present accurate financial insights during monthly management meetings.

Human Resources and Administration
• Manage human resources and administration functions, including payroll compliance with Zambian labor laws.
• Develop and implement human resources best practices, policies, and continuous staff development.
• Draft employment contracts and offers; oversee employee relations and disciplinary hearings.
• Identify development needs and create training and coaching opportunities.
• Lead and inspire administrative staff to achieve excellence.

What We’re Looking For
• Seven to ten or more years of proven experience in finance and administration leadership.
• Proficiency in Syspro and Smart Invoicing.
• Strong command of accounting principles, International Financial Reporting Standards, and compliance frameworks.
• Degree in Accounting, Finance, or related field (preferred).
• Suitable candidates must be registered members of the Zambia Institute of Chartered Accountants, as prescribed by the Accountants Act of 2008.
• Valid driver’s license.
• High-level organizational, problem-solving, and people management skills.

What We Offer
• Salary Range: 50,000 – 60,000 Zambian Kwacha per month (gross).
• Comprehensive medical insurance.
• Funeral benefit for employee security.
• Annual company incentive bonus scheme rewarding your leadership and impact.

How to Apply

For all interested candidates that meet the stated requirements, please send a motivation letter accompanied by a detailed Curriculum Vitae (resume) and three traceable professional or work-related referees with contact numbers to recruitment@cfs.co.zm with the subject line “Application for the Position Credit Controller/Finance and Administration Manager.”

Application Deadline: 10th October 2025