Procurement Specialist x 2

Job description

Purpose of the role:

To be an active player of the procurement function and provide day-to-day support to the internal customers (end users) for outsourced goods and services that they require. The specialist will ensure to undertake, at a minimum, sourcing, supplier relations, timely communications and processing of orders and intra-departmental improvements. They will be required to execute their duties professionally and with high integrity.

Reports to: Procurement Manager

Branch: Lusaka

Contract Duration: Two (2) Years

Key Duties and Responsibilities:

Purchasing

·        Ensure all procurement scopes and specifications are comprehensive and clearly defined.

·        Issue RFQs/tenders in line with approved timelines.

·        Evaluate tender submissions objectively and obtain necessary approvals.

·        Place purchase orders and actively follow up to expedite delivery.

·        Secure and apply optimal purchase terms for all procurements.

End-User Relations

·        Conduct weekly meetings with end-user departments to review procurement needs.

·        Resolve user concerns and issues promptly.

·        Seek clarification on user requirements where necessary.

·        Provide orientation and guidance to end users to enhance understanding of procurement processes.

Supplier Relations

·        Maintain professional and consistent communication with all suppliers.

·        Conduct post-purchase vendor performance assessments.

·        Identify, develop, and maintain relationships with reliable suppliers for existing and new requirements.

Cost Saving & Value for Money

·        Achieve best value for money in every procurement by securing competitive pricing.

·        Prioritize competitive bidding while maintaining a pool of reliable vendors.

·        Record all achieved savings in the central savings register.

Ethics, Professionalism & Integrity

·        Demonstrate full awareness and adherence to ethical procurement practices.

·        Uphold the highest standards of professionalism when dealing with internal and external stakeholders.

·        Consistently follow company policies and procedures in executing tasks.

Organizational Culture & Values

·        Promote and exemplify the Kenkijin philosophy, values, principles, and behaviors across the business.

·        Consistently uphold organizational values in all activities and interactions.

Qualifications & Experience

·        Must have a full Grade 12 Certificate.

·        Bachelor’s Degree in Procurement, Purchasing and Supply or equivalent field.

·        Member of the Zambia Institute of Purchasing and Supply (ZIPS).

·        Minimum of two (2) years’ relevant work experience.

·        All Qualifications must be validated by Zambia Qualifications Authority (ZAQA).

Job-Specific Competencies

·        Proficiency in Microsoft Excel (intermediate) and Microsoft PowerPoint.

·        Strong professional communication and assertiveness.

·        Effective negotiation skills.

·        Excellent interpersonal and stakeholder engagement skills.

·        Sound analytical and technical abilities.

If you meet the requirements above, email your detailed C.V, certified copies of certificates and cover letter in a single document to recruitment-hcmz@hcmaf.com, or send your application to:

 The Senior Manager – Human Capital and Administration

Hitachi Construction Machinery Zambia, Co. Ltd.

KK International Airport Road, Plot 2350/M

P.O. Box 30182, Lusaka.

The closing date for applications is Tuesday 7th October, 2025.