Finance & Administration Manager

Job description

JOB TITLE: FINANCE & ADMINISTRATION MANAGER

PURPOSE OF THE ROLE:

To manage the overall operations and resources of the Association in order to ensure that the vision and mission of ZMA is realized. In addition, the incumbent would be responsible for overseeing the financial operations of the organization, ensuring accurate financial reporting, compliance with regulations, and effective budget management. This role supports strategic decision-making by providing timely and insightful financial analysis.

KEY RESPONSIBILITIES (RESULT AREAS)

Assist to effectively manage the day-to-day operation of the secretariat including ensuring effective supervision is achieved

Communicates with the CEO, NEC, cooperating partners, staff, government in order to maintain trust in existing and new relationships.

Coordinates the development of annual operating plans and budgets.

Oversees the Association’s financial performance and investments.

Prepares payroll including timely submission of statutory requirements such as NAPSA, PAYE, and Workers Compensation.

Ensures all spending in ZMA is in line with the budget

Provides Variance Analysis notes of budget verses actual expenditure.

Manages the accounting and finance section.

Manages all accounting functions including general ledger, accounts payable, accounts receivable, fixed assets, bank reconciliation and cash management.

Ensures compliance with internal controls, policies and procedures; develop new internal controls, policies and procedures as needed.

Initiates annual budget under direction of the CEO; work with all other sections to compile, evaluate and balance the budget.

Generates all monthly financial process including financial statements to ensure that they are in conformity with accounting standards

Prepares quarterly financial summary and narrative analysis for the Association meetings.

Ensures that receipts for all cash, cheques and electronic payments received at the Secretariat are correctly issued.

Ensures that daily cash office reports and deposits slip for various banks are compiled;

Ensures filing of receipts, bank deposit slips together with respective daily revenue is done; and

Ensures smooth commencement and execution of external audit of ZMA accounts

SKILLS REQUIRED

Commitment to accuracy and attention to detail

Excellent communication, interpersonal and presentation skills

Ability to plan, balance and cope with competing priorities

Good written and verbal communication skills

Proficient computer skills

Interpretation of financial statements

Analytical and problem-solving

MINIMUM QUALIFICATIONS AND EXPERIENCE

Grade 12 Certificate

Bachelor’s degree in accountancy/administration, ACCA, CIMA or ZICA

Minimum 5 years’ related experience

Fully Paid-up member of ZICA & ZIHRM

How to apply

All those interested and meet the required qualifications should send their application, including their CV and academic certificates to recruitment@zma.co.zm not later than 03rd October 2025. Only shortlisted candidates will be contacted for interviews.