Logistic and Fleet Coordinator

Job description

ABOUT HEALTHY LEARNERS

Healthy Learners is an award-winning non-profit organisation working to improve the health and learning of children across Zambia—and soon, beyond. In partnership with the Government of Zambia, we bring healthcare directly into schools so that children stay healthy, stay in class, and reach their full potential. Our model is government-owned and government-led, fully embedded in national priorities, systems, and structures.

Today, we operate in over 720 public schools across all ten provinces, reaching more than 1.1 million learners through Zambia’s first integrated School Health Program. Our approach combines school-based service delivery with technical assistance to government at every level—strengthening planning, supervision, data use, and local capacity to deliver.

As we complete our national scale-up, we’re focused on deepening programme quality, strengthening delivery systems, and laying the foundation for long-term government leadership. We’re looking for a dynamic operational leader to help drive this next chapter—someone ready to manage complexity at scale and help a proven model achieve lasting impact.

Healthy Learners is the proud recipient of the Skoll Award for Social Innovation, the Duke F.M. Kirby Prize, and the Lipman Family Prize from the University of Pennsylvania. These awards reflect not just our success to date, but the strength of the opportunity ahead. If this mission resonates with you, we’d love to hear from you.

ABOUT YOU

You exemplify the qualities of being Humble, Hungry, and Smart in your leadership:

Humble (Continuous Learning & Inclusion): You actively seek, encourage, and facilitate feedback sharing, fostering an environment of continuous learning. You adapt and grow continuously, cultivating a culture of inclusion and belonging.
Hungry (Efficiency, Excellence, and Innovation): Your relentless drive for efficiency and excellence is evident in your approach to both everyday tasks and complex challenges. When obstacles arise, you don’t merely seek answers; you develop solutions and establish structures to address future obstacles proactively. Your hunger for innovation permeates the organisation, where you eagerly explore new and best practices, ensuring our people operations remain modern and highly effective.
Smart (Emotional Intelligence & Psychological Safety): Your exceptional emotional intelligence is your superpower, allowing you to create psychological safety within the organization. Through your ability to build trust, encourage risk-taking, and nurture courageous conversations, you promote an environment where individuals can thrive and collaborate effectively.
POSITION OVERVIEW
The Logistics Coordinator will be responsible for overseeing the organization’s fleet and logistics operations to support effective program delivery, while ensuring adherence to organizational policies, donor requirements, and applicable regulations, as well as coordinating with external service providers.
KEY RESPONSIBILITIES

Coordinate Logistics Processes and Strategy

Liaise with internal teams, vendors, logistics providers, transportation companies, and beneficiaries to plan, manage, and evaluate logistics operations.
Develop and implement best-practice logistics principles, policies, and procedures to improve operational efficiency and cost-effectiveness.
Provide practical solutions to logistics challenges while maintaining quality, service standards, and adherence to budget requirements.
Conduct periodic reviews of logistics changes (e.g. routes, transport modes) and report findings to relevant stakeholders.
Management of fuel accounts at multiple filling stations and facilitating timely reimbursements.
Analyze logistics trends and provide data insights to support service improvements and cost reduction strategies.
Ensure logistics-related systems are functional and generating accurate operational effectiveness.
Prepare, maintain, and ensure accessibility of process metrics, reports, and documentation at all times.

Fleet Regulatory Adherence

Ensure that all drivers and passengers follow Healthy Learners’ fleet policies and procedures.
Enforce compliance with all applicable vehicle use laws and regulations.
Ensure all vehicle incidents are promptly reported, thoroughly investigated, resolved, and properly filed.
Monitor and evaluate the effectiveness of fleet operations.
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Develop and implement strategies to reduce vehicle operating costs.
Ensure all toll fees and traffic infringements are promptly reported and accurately recorded.
Fleet Maintenance and Reporting

Plan and schedule routine maintenance and necessary repairs for all vehicles.
Ensure all statutory vehicle licenses, registrations, and related requirements are current at all times.
Conduct and document regular vehicle inspections to ensure operational safety and efficiency.
Prepare and maintain fuel consumption and analysis reports.
Track, record, and monitor all parts replacements and repair activities.
Ensure that the GPS  units are functional at all times and all relevant reports and alerts are shared with relevant stakeholders.
Supervision

Supervise and provide guidance to all drivers.
Prepare driver leave schedules.
Identify and recommend driver training needs.
Conduct orientation sessions for newly recruited drivers.
Compile and submit reports on driver performance and effectiveness.

SKILLS & QUALIFICATIONS

Minimum of a Bachelor’s degree in Supply chain management, Logistics, or
Prior experience of working in logistics / supply chain / transportation function with comprehensive    knowledge of logistics processes and procedures
Proficient data platforms and excel user
Membership of an appropriate professional body such as the Chartered  Institute of Logistics and Transport (CILT) is required.
Ability to work under pressure with strong attention to detail.
Passion for Healthy Learners’ Vision & Mission

WHAT WE OFFER

Opportunity for Impact: Play a pivotal role in implementing a program that improves health outcomes for millions of schoolchildren, shaping the future of communities across Africa.
Competitive Compensation: Receive a competitive salary and benefits package that reflects your expertise and commitment.
Professional Growth: Access ongoing training, leadership opportunities, and engage in innovative projects that challenge and inspire you.
Supportive Culture: Join a passionate, dedicated team that values collaboration and mutual support, fostering an environment where all contributions are recognized.
Networking Opportunities: Collaborate with international organizations and enhance your network and influence in the public health sector.