Tender for Supply and Delivery of Fencing Materials

Job description

19th September 2025

Ref: ACF/09/TENDER/2025

TENDER FOR SUPPLY AND DELIVERY OF FENCING MATERIALS/ ACF/09/TENDER/2025

BACKGROUND

Action Against Hunger-USA is part of the Action Against Hunger International network, which provides development and humanitarian response in over 50 countries worldwide in the sectors of nutrition, health, water/sanitation, food security & Livelihood and protection. Action Against Hunger-USA, an independent NGO, currently manages operations in 8 countries: Ethiopia, Somalia, South Sudan, Kenya, Zambia, Uganda, Zambia & Haiti. Action Against Hunger-USA has over $110 million in programs, and approximately 2500 staff based in the various country offices, headquarters in Washington DC and Operational Centre in Nairobi.

ABOUT THE ACTION AGAINST HUNGER COUNTRY PROGRAM IN ZAMBIA

Action Against Hunger has been operational in Zambia since 2021 implementing both development and humanitarian programmes through a multi-sectoral strategy where Nutrition, Health, Food Security and Livelihoods, WASH and Protection, Gender and psychosocial support are integrated to have a meaningful impact on people’s resilience. Action Against Hunger is registered in Zambia under the Ministry of Ministry of Community Development and Social Services.

Action Against Hunger is implementing a GIZ project called “Climate Resilient Agri-Food Systems (CREATE) in Southern Province (Pemba, Monze and Mazabuka). The goal of the project is to enhance resilience of 4,000 smallholder farmers in close proximity to rehabilitated and newly constructed irrigation infrastructure along the Kafue watershed to avert climate induced hunger and undernutrition in the southern province of Zambia. This will be achieved through the attainment of the two interrelated outcomes/objectives

THIS INVITATION FOR REQUEST FOR QUOTATIONS

Action Against Hunger invites bidders to submit priced quotations for for supply and delivery of fencing materials as below.

SN   DESCRIPTION                                                                              UNIT      QTY

1    CREOSOTE POLES  2.0m (6 – 10cm) (WOODEN TREATED)   EA         440 x 2
2    STAPLES FENCING  40 x 4.0mm                                                    EA            15 x 2
3     BOLTS & NUTS M12 x 130mm                                                         EA            50x 2
4    FENCE POST ROUND 2.0m x 76mm x 1.6m                                 EA           22 x 2
5     FENCE STAYS ROUND 2.0m x 38mm x 1.6mm                           EA          44 x 2
6    BARBED WIRE DOUBLE STRAND 2.0mm x 50KG                     KG          12 x 2
7     HOMESTEAD GATE SINGLE 1.8m x 50mm x 50mm x 1.2m     EA           4 x 2
8   TYING WIRE GALVANISED 1.6mm x 25Kg                                    KG            1 x 2
9    INSTALLATION SITE                                                                                           1 x 2

NOTE: FENCING OF AREA WITH TOTAL PERIMETER OF 3Km for each site (Munyama and Sikasiwa)

NOTES TO THE INVITATION FOR QUOTATION:

i.         You must quote for ALL items and quantities indicated in this RFQ.

ii.        You should send only two quotations: Munyama and Sikasiwa. Quantities for both are same

iii.         The prices should be quoted in Zambian Kwacha

iv.         Quotation validity is 90 days from the date of submission

v.         Evaluation and award of Purchase Order will be based on competitive offer (price and quality).

vi.         Delivery, supply and installation period is September and October 2025

vii.         All packing, loading, unloading and transport costs will be the responsibility of the supplier,

viii.         This quotation request is not an order and does not commit Action Against Hunger- Zambia on any obligation.

ix.         Delivery time or Ex stock + location

x.         Risks and insurance related to the transportation of the items to the above-mentioned address will be the responsibility of the supplier

xi.         Payment after delivery inspection and acceptance

xii.         Payment by bank transfer

xiii.         All packing, loading, unloading and transport costs will be the responsibility of the supplier

SITES LOCATION MAP INFORMATION

1. Sikasiwa Dam: The dam is located in the Monze district- Sikasiwa village. It is around 25 kilometre far from the district capital. The dam is accessible by vehicle during dry season and seems challenging to access in the rainy season. The Geo location of the dam is -16.325336, 27.290335 and it is categorized under a micro-earthen dam

2. Munyama Dam: Munyama dam is located in the Munyama village approximately 24 KM from the district capital-Pemba. The site is accessible by vehicle during dry season. The dam is situated at the geographic coordinates: -16.488961, 27.154367 and classified under micro-earthen dam or pond

Additional Shortlisting Criteria

The following will be used as additional criteria for request for proposals (RFP);

Certificate of Incorporation of the firm
Work schedule and planning for deliverables
Company profile with a list of similar past works done giving evidence and details
Valid tax compliance certificate

HOW TO APPLY

a)    Once the proposals are received and opened, bidders shall not be allowed nor permitted to change any content,

b)    The closing date for the receipt of request for quotation will close on 25th September 2025.

The documents marked Request For Quotation must be emailed to the following email: tender@zm-actionagainsthunger.org