Accounts Assistant

Position: Accounts Assistant

Reports to: Group Accountant / Finance Manager

Location: Kitwe Office (with possible visits to outlets)

Job Purpose

The Accounts Assistant will provide day-to-day financial and administrative support to ensure accurate record-keeping, smooth supplier payments, timely reconciliations, and effective management of petty cash. This role is crucial in maintaining financial integrity across all outlets.

Key Responsibilities:

Financial Record Keeping
Post daily financial transactions into the accounting system.
Maintain proper filing of all finance documents (invoices, receipts, statements).
Reconciliations
Conduct daily, weekly, and monthly bank reconciliations.
Reconcile supplier accounts and follow up on discrepancies.
Support reconciliation of outlet sales reports against deposits.
Payments & Cash Handling
Prepare payment vouchers for suppliers and staff reimbursements.
Manage and account for petty cash float.
Ensure timely settlement of utility bills, rentals, and other operational expenses.
Reporting
Generate weekly expense reports for review by the Group Accountant.
Support preparation of monthly financial reports.
Compliance & Internal Controls
Ensure adherence to company financial policies and procedures.
Support audit exercises by providing necessary records and explanations.

Key Performance Indicators (KPIs)

Accuracy of financial entries (>95%).
Timeliness of reconciliations (weekly/monthly deadlines met).
Zero tolerance for petty cash mismanagement.
Supplier payments processed within agreed timelines.
Positive audit feedback with minimal queries.

Qualifications & Experience

Diploma/Degree in Accounting, Finance, or related field.
Minimum 1–2 years’ experience in an accounting or finance role (retail/FMCG experience an added advantage).
Proficiency in accounting software (e.g., Sage, QuickBooks, or similar).
Strong MS Excel and data entry skills.

Skills & Competencies

High level of accuracy and attention to detail.
Strong organizational and time management skills.
Good communication and interpersonal skills.
Ability to maintain confidentiality and integrity.
Team player with a proactive attitude.
If you meet the hiring requirements for the position, please email your CV and Cover Letter to:  info@bottleshopzm.com