Expenditure and Payables Accountant

Job description

The Zambian Open University (ZAOU) is an institution of high standing both locally and internationally, whose vision is “to be an internationally recognized University providing quality education through full-time, Open and distance, and blended learning’’. The University is now looking for a self-motivated, suitably qualified individual to fill up the position of Expenditure and Payables Accountant.

1. Position: Expenditure and Payables Accountant
2. Reports to: Finance Manager
3. Role Overview: To facilitate and process payments to vendors, service providers and statutory obligations. Key tasks will include tracking and reporting on expenditure, reconciling invoices and vendor accounts and keeping accurate transaction records in Pastel. This will also involve preparing expenditure related journal entries. This role is also expected to propose procedures that will enhance value for money, financial recording and reporting.

4. Responsibilities:
– Review and verify invoices and payment requests, research and resolve invoice discrepancies.

Prepare and process electronic transfers and payments through internet
banking.
Record and post expenditure into Pastel on a daily basis.
Determine monthly expenditure forecast and perform monthly reconciliation of vendor accounts.
Ensure statutory obligations such as ZRA, NAPSA, and NHIMA are paid as and when they are due.
Accrue for projected expenditure and pass relevant journals in Pastel and this includes Gratuity, PAYE, NAPSA, NHIMA and WCFCB.
Generate monthly and quarterly expenditure report to management.
Perform quarterly variance analysis and propose budget revisions should need arise.
Perform reconciliation of all accounts payables on a monthly basis i.e.Gratuity and leave day’s provisions.
Work in compliance with organization accounting standard and guidelines.
Assist in financial audits and implement audit recommendation.
Work in compliance with organization accounting standard and guidelines.
Use software application (SAGE 200 -Pastel) for company accounting operation.
Attend to any other duties that may be assigned by your supervisor.

5. Qualifications:

Grade 12 Certificate with 5 ‘O’ levels with Credit or better, including English and Mathematics.
Bachelor’s degree in Accounting or Full ACCA, CIMA.
At least 3 years’ Experience in the relevant position with Pastel is a MUST.
Reliable and must have strong analytical and communication skills.
Able to work in a team and produce quality output under tight deadlines.
Strong verbal and oral communication skills.
Self-motivated and strong analytical skills.
Attention to detail, prioritization skill and time management.
Quick learner with a positive attitude.
Must be highly organized and able to deal with a high volume of data.
Able to work proactively and independently with a team in a fast-paced environment.

6. Mode of Application
Candidates meeting the stated qualifications and experience are required to submit
their applications comprising of the following:
a) Letter of application;
b) Curriculum Vitae;
c) ZAQA Certified copies of all relevant academic and professional certificates;
d) Copy of National Registration Card/Passport;
e) Names and contact addresses of three (3) traceable referees, two (2) of whom must be professional referees.

NOTE: THE APPLICATION LETTER INCLUDING ALL SUPPORTING QUALIFICATIONS SHOULD BE SAVED IN A SINGLE PDF DOCUMENT

All applications should be addressed to:

The Registrar
Zambian Open University
Newfoundland Campus, Lusaka West
Plot No. 7096
P. O. Box 31925
LUSAKA

Applications can also be sent electronically to:
recruitment@zaou.ac.zm and choto.siame@zaou.ac.zm

Only shortlisted candidates will be contacted and/or acknowledged.

ZAOU IS AN EQUAL OPPORTUNITIES EMPLOYER, ALL QUALIFIED APPLICATIONS WILL RECEIVE EQUAL CONSIDERATION FOR EMPLOYMENT.