Finance and Administration Assistant

Job description

ABOUT WEST LUNGA CONSERVATION PROJECT AND OUR CULTURE:

The West Lunga Conservation Project (WLCP) is a Zambian Registered Public Benefit Organisation working in the West Lunga Ecosystem (WLE) in the Northwestern Province of Zambia.  The mission of the organisation is to rehabilitate the ecological functions of the West Lunga Ecosystem and restore the complex of wildlife species that have become locally extinct or endangered, whilst preserving the integrity of the hydrological ecology and indigenous woodlands. This is a partnership project with the Department of National Parks and Wildlife (DNPW), Traditional Leaders and Community Governance Institutions.

The organisation works to achieve three main objectives:

a)       The natural resources of the WLE are well managed, with reducing drivers of ecosystem degradation;

b)      Effective conservation-based economies are developed, providing economic incentives for local communities to reduce drivers of ecosystem degradation and protect the WLE;

c)       Strong governance structures and partnerships are established to underpin effective and sustainable natural resource management.

WLCP are seeking professionals that align themselves with the goals of the organisation and will support the achievements of these objectives in conjunction with the existing team and our partners.

Find out more about us at: www.westlunga.org

JOB PURPOSE:

The Finance Administration Assistant is responsible for clerical accounting and office administration while providing comprehensive administrative support for the West Lunga Conservation Project. This role plays a critical part in ensuring efficient financial operations and effective office management

KEY ACCOUNTABILITIES AND RESPONSIBILITIES:

Financial Administration:

1. Prepare documentation for Electronic Funds Transfer (EFT) payments to suppliers for goods and services received.

2.  Assist in developing and managing financial budgets for project activities.

3.  Supplier and Inventory Management:

4. Process supplier invoices, receipts, and payments in SAGE, ensuring all financial transactions are accurately recorded and comply with financial policies.

5. Assist in month-end closing activities.

Supplier Management:

6. Maintain relationships with suppliers and manage accounts payable and receivable.

7. Create and maintain a database of suppliers for project inventory.

8.Raise purchase orders (PO’s) in SAGE accounting software.

9.  Receive quotations for goods and services and ensure timely procurement.

10. Receive goods and verify purchase orders before processing invoices.

Administrative Support:

1. Provide general administrative support to the project team, including scheduling meetings and maintaining project documentation.

2.  Manage other office supplies necessary for project operations.

3. Maintain accurate records and assist in report writing as required.

4. Office Management: Scheduling meetings, managing correspondence, and organizing files.

5. Support Staff: Provide administrative support to executives or departments, including preparing reports and presentations.

6. Communication: Serve as a point of contact for internal and external stakeholders.

7. Record Keeping: Maintain filing systems and ensure confidentiality of sensitive information.

8. Event Coordination: Organize company events, meetings, and travel arrangements.

SPECIFIC JOB REQUIREMENTS AND QUALIFICATIONS:

Diploma or Degree in accounting/ business administration or their equivalent et
Relevant field work for a minimum of 1-3 years in administration work
Current driving License
Knowledge of SAGE 200 application will be preferable

TECHNICAL AND BEHAVIOURAL SKILLS

TECHNICAL SKILLS

1. Proficient in computer literacy (MS Word, Excel, Office, SAGE Payroll etc)

2. Able to drive and handle a vehicle in all conditions

3. Have a detailed knowledge of SAGE and / or other accounting and administrative systems

4. Detail oriented

PERSONAL ATTRIBUTES

1.Excellent communication and interpersonal skills.

2 Strong organizational skills with attention to detail

3.  Self-motivated, innovative, and capable of developing and managing office administrative systems.

4.High level of personal and professional integrity, with a commitment to maintaining confidentiality.

5.  Trustworthy and able to work effectively in a team, even in remote locations

APPLICATION INSTRUCTIONS:

1.Email your CV, one page cover letter and contact details for three references to: info@westlunga.org on

or before 4th September 2025. The first 50 Applications will be considered for further screening and shortlisting.

2.Indicate the subject line of the email: Job Application WLCP – Finance & Admin Assistant

3.Please note that only shortlisted candidates will be contacted