Finance Manager

Job description

Job Opportunity: Finance Manager
We are a newly established oil marketing company based in Lusaka, Zambia, committed to delivering excellence in fuel distribution and energy solutions across the country. As we expand our operations, we are seeking a highly skilled and motivated Finance Manager to join our dynamic team.

This is an exciting opportunity to be part of a growing company in the energy sector, where you will play a key role in shaping financial strategy, ensuring regulatory compliance, and driving sustainable growth. The successful candidate will bring strong leadership, analytical, and financial management skills to support our mission of becoming a trusted and innovative player in Zambia’s oil marketing industry.

Job Purpose:

Oversees the day-to-day financial operations of a company, ensuring accuracy and compliance with accounting standards and regulations.

Responsible for ensuring proper management of the company’s white fuels by maintains and updates stock records, responsible for conducting physical stock counts, perform regular stock reconciliations and overall monitoring of stock transactions.

Responsible for managing accounting records, preparing financial statements, and ensuring the smooth functioning of the finance department

Key Responsibilities:

1.      Accounting Operations: Oversee all accounting activities, including general ledger, accounts payable, accounts receivable, and payroll.

2.      Financial Reporting: Prepare and present financial statements, including balance sheets, income statements, and cash flow statements.

3.      Budgeting and Forecasting: Coordinate the preparation of budgets and financial forecasts, and monitor actual performance against forecasts.

4.      Compliance: Ensure compliance with relevant accounting standards and regulations.

5.      Internal Controls: Develop and implement internal control policies and procedures to protect company assets and ensure the accuracy of financial reporting.

6.      Audit Liaison: Serve as the primary point of contact for external auditors.

7.      Financial Analysis: Analyze financial data to identify trends and areas for improvement.

8.      Risk Management: Assist in identifying and managing financial risks.

9.      Strategic Planning: Contribute to the development of the company’s financial strategy and business plan.

10.  Receive customer orders and create Marketing Orders as per customer specifications and using laid down process & procedures.

11.  Prepare Proforma Invoices as requested by customers and as requested by the Sales Manager and approved by Managing Director

12.  File all documents for the department, including letters, sales documents, supply contracts etc in a manner that will easily retrieved and presented.

13.  Work on all Administrative issues as pertaining to the office of Commercial Manager

Principal Accountabilities:

Ensures the existence and correct valuation of all stocks.

Reviews selling price uploads for all products and ensuring correct prices in the ERP system as shared by the pricing team
Allocates and apportions other cost of sales entries into product delivered margins
Performs monthly analysis of sales, cost of sales and margins performance.
Prepares the weekly and monthly Margins Analysis Report.
Prepares the monthly Consolidated Income Statement.
Facilitates and participates in monthly, half yearly and annual stock counts.
Coordinates with Operations team to implement and ensure a control system to reduce losses and inventory obsolescence.
Prepare reconciliations of local and export entries to ensure that all entries are fully accounted for.
Maintain a schedule of truck receipts EX-other depots and circulate transit losses to the logistics team for processing.
Ensure systematic filling of all accounting documents to guarantee easy tracing.
Ensure compliance with the company’s documented procedures and internal controls.

Job Knowledge, Skills & Experience:

Accounting Expertise: Strong understanding of accounting principles and practices.
Analytical Skills: Ability to analyze financial data and identify trends.
Communication Skills: Ability to communicate financial information clearly and effectively.
Problem-Solving Skills: Ability to identify and resolve financial issues.

Minimum 3 years’ experience in an accounting position within a Commercial organization.

Proficient in using ERP systems, preferably Oracle

Experience in preparing financial reports in MS Office applications, particularly MS Excel.

Ability to evaluate alternatives and make recommendations to management on business issues.

A person of high integrity, confidentiality, self-driven and able to work under minimal supervision.