Administration and Human Resource Assistant

Job description

Adroit Engineering Construction Limited is a leading force in the construction industry. Our team comprises experts in relevant fields, each bringing unique skills and experiences to the table. Adroit believes in inclusive growth.

For that reason, our Lusaka office is currently recruiting for an Admin/HR Assistant Personnel. The Admin/HR assistant will also ensure smooth operations across administrative and human resource functions. He / She will report to the Managing Director.

Applicants must note the following;

1.      The position requires someone with knowledge in Tender tracking, compiling of tender documents, and Tender Submission.

2.      Applicants should include an expected Gross Pay accompanied by any previous pay slip.

3.      Applicants must indicate availability and the expected day to begin work.

KEY RESPONSIBILITIES

HR DUTIES

Responsible for both Office and Site-based HR support and labor relations.
Maintain attendance logs and timesheets for site workers
Liaise with subcontractors and manage contract documentation
Ensure compliance with occupational health and safety standards
Handle recruitment and onboarding: posting jobs, screening resumes, scheduling interviews
Prepare employment contracts and onboarding materials
Maintain employee records and HR databases
Coordinate training sessions and performance evaluations
Support payroll by providing attendance and leave data
Address employee queries and support conflict resolution
Able to submit regulatory compliance, ie, ZRA, NHIMA, NAPSA

ADMINISTRATIVE DUTIES

Tender tracking, compiling of tender documents, and Tender Submission.
Manage office supplies, equipment, and facility maintenance
Organize meetings, travel arrangements, and company events
Maintain filing systems and documentation (physical and digital)
Handle correspondence, reports, and presentations

PREFERRED ATTRIBUTES

Discretion and confidentiality

Problem-solving mindset

Ability to work independently and collaboratively

Attention to detail and a proactive attitude

Strong organizational and multitasking abilities

Excellent communication and interpersonal skills

QUALIFICATIONS

Full Grade 12 certificate

Degree or Diploma in business administration or related field

Computer proficiency (including Outlook,Word, Excel, and PowerPoint)

Competence in report drafting

Knowledge of procedures and systems for office management

3-5 years of experience in administrative and HR roles