Temporal Finance Assistant

Job description

Pact, a non-profit organization based in Washington, DC, is implementing the USAID Zambia Integrated Health Activity. The Activity supports USAID and PEPFAR objectives of 95/95/95 and provides service delivery and technical assistance to improve Maternal, Newborn, and Child Health (MNCH) services. USAID Zambia Integrated Health improves, sustains, and further integrates lifesaving HIV/AIDS and MNCH services at the health facility and community levels and ensure that client-centered, high-impact, high-quality services are available to all Zambians

Pact Zambia’s Finance Department ensures strong financial management, accountability, and compliance across all projects and operations. Its core functions include financial reporting, budget management, cash and bank handling, payroll, and strict adherence to donor and local regulations. The team oversees subawards, strengthens internal controls, supports audits, and builds financial capacity among staff and partners. Working closely with program, procurement, and global finance teams, the department uses robust systems and tools to maintain transparency, efficiency, and donor confidence, all in support of Pact’s mission to improve lives sustainably.

KEY PERFORMANCE AREAS

Financial management and accounting assistance
Review of staff travel, and liquidation documents, ensuring accuracy and compliance
Filing and maintenance of accounting archives and related documents
Providing support in the day-to-day functions of the finance department

KEY RESPONSIBILITIES

Provide a detailed review of all Travel Authorization and Advance Request (TAAR) forms and staff liquidations for the accuracy and validity of receipts and other supporting documents
Help verify that all consultant contracts, monthly reports, and supporting documents are correctly named and stored in the designated read-only shared drive folder. Ensure document consistency based on the SOP
Review petty cash vouchers and receipts for accuracy and validity for the assigned province and submit them to the Senior Finance Officer for approval
Review the Petty Cash Reconciliation Register and the supporting vouchers and receipts for eventual petty cash replenishment and submit to the Senior Finance Officer for further review.
Review the petty cash count forms for the respective province and report on any discrepancies to the Senior Finance Officer.
Ensure proper and timely filing of all accounting documents such as payment vouchers, liquidations, receipt vouchers and journal vouchers.
Photocopy finance documents
Perform functions of any of the Finance Officer in his/her absence.

EXPERIENCE AND TECHNICAL SKILLS

At least 2 years relevant work experience in finance, accounting, operations
Experience with and knowledge of USAID and/or other international donors’ rules and regulations related to Accounting and Finance
Sound knowledge of Generally Accepted Accounting Practices (GAAP).
Strong written and verbal English communication skills.
Must be proficient in Microsoft Excel and Word and accounting software systems.
Competence using common desktop applications and office administration systems

EXPERIENCE AND TECHNICAL SKILLS

At least 2 years relevant work experience in finance, accounting, operations
Experience with and knowledge of USAID and/or other international donors’ rules and regulations related to Accounting and Finance
Sound knowledge of Generally Accepted Accounting Practices (GAAP).
Strong written and verbal English communication skills.
Must be proficient in Microsoft Excel and Word and accounting software systems.
Competence using common desktop applications and office administration systems