Admin & Finance Assistant

Job description

Company: BlueCode Systems Limited.
Location: Lusaka, Zambia
About Us
BlueCode Systems Limited. is a leading provider of practical, tech-driven solutions in Zambia. We are seeking a highly organised and resourceful Admin & Finance Assistant to manage our daily administrative and procurement functions, ensuring our operations run with maximum efficiency. This role is the backbone of our team, providing essential support to all staff while also assisting our finance department.

Key Responsibilities
Administration & Procurement (Primary Focus – 70%)

Manage the end-to-end procurement process for local goods and services, from sourcing quotations to preparing purchase orders and ensuring timely delivery.
Oversee all general office administration, including managing office supplies, maintaining inventory, and coordinating with service providers for office maintenance.
Develop and maintain strong relationships with suppliers and vendors, managing contracts and an up-to-date vendor database.
Coordinate all logistics for staff travel, accommodation, meetings, and workshops.
Take ownership of company record-keeping, ensuring all administrative files, contracts, and internal documents are systematically organised and current.

Finance Support (Secondary Focus – 30%)

Support the preparation of weekly bank and mobile money reconciliations.
Compile and verify supporting documentation for payment runs and staff expense claims.
Help maintain an accurate and organised financial filing system.

Required Skills & Qualifications

A Diploma or Degree in Business Administration, Procurement, Logistics, or a related field.
A minimum of two (2) years of proven experience in a role with a strong focus on administration, procurement, or office management.
Excellent proficiency in MS Office Suite (Word, Excel, Outlook) is essential.
Strong organisational and time-management skills, with the ability to manage multiple priorities effectively.
A proactive and resourceful problem-solver who can work independently and support a dynamic team.
Familiarity with accounting software (e.g., Zoho Books, QuickBooks) is required.

Advantageous Skills

Experience in a tech or project-based environment.
Familiarity with ZRA and NAPSA statutory requirements.

How to Apply
Interested candidates should send their CV and a concise cover letter (maximum one page) to jobs@bluecodeltd.com. Please use the subject line: “Application: Admin & Finance Assistant”.