Contracts Administrator

Job description

Overview

We are recruiting!

Our client in Kitwe Copperbelt is looking for a Contracts Administrator to join their team for a job vacancy within the mining industry.

To apply, or for more information, follow the link below.

Contracts Administrator    

Department: Supply Chain Services

Immediate Supervisor: Lead Supply Chain Strategist

Immediate Subordinates: None

Job Purpose Summary: 

The Contracts Administrator will manage and maintain contracts within the Supply Chain Services team, ensuring compliance, negotiating terms, and maintaining accurate records. Additionally, this role will foster and maintain strong supplier relationships, ensuring seamless collaboration and mutual benefit. The ideal candidate will have excellent communication skills, attention to detail, and experience in contract management.

Key Result Areas (KRA) & Accountabilities

Accountabilities:

Contract Management

Review, negotiate, and execute contracts with suppliers/vendors, ensuring alignment with company policies and objectives.
Develop and maintain contract files, ensuring all documentation is complete and up to date.

Compliance

Ensure contracts adhere to company policies, regulatory requirements, and industry standards.
Conduct regular reviews of contracts to ensure compliance and identify potential risks.

Record-keeping

Maintain accurate and up-to-date contract records, including contract terms, renewals, and expirations.
Ensure all contract documentation is properly filed and easily accessible.

Supplier Management

Manage supplier contracts and relationships, ensuring suppliers meet contractual obligations.
Develop and maintain supplier performance metrics.

Communication

Collaborate with stakeholders, suppliers, and internal teams to ensure seamless contract execution and management.
Provide regular updates on contract status and issues.

Safety and Occupational Health

Ensure contracts comply with safety and occupational health regulations, promoting a safe working environment.

Achieve Quality Goal            

Ensure contracts meet quality standards and requirements, driving continuous improvement.
Develop and implement quality metrics to measure contract performance.

Standardisation

Maintain consistency in contract templates and clauses, developing and updating contract management processes.

Risk Management

Identify and mitigate contract-related risks, developing strategies to minimize potential impacts.
Conduct regular risk assessments and develop mitigation plans.

Professional Qualifications and Experience

Degree in Purchase and Supply Chain Management/(CIPS) Level – 6
Minimum 3-5 years of experience in contract administration, procurement, or a related field
Proven experience in contract management, negotiation, and administration
Certification in contract management or procurement (e.g., CIPS, ZIPS) is an added advantage
Strong understanding of Commercial and regulations
Zambia Qualifications Authority (ZQA) certificate of verification and evaluation of qualification will be required before the job offer.

Desirable Skills, Knowledge & Characteristics

Strong negotiation, communication, and interpersonal skills
Attention to detail, organizational skills, and ability to multitask
Familiarity with contract management software and systems
Ability to work independently and as part of a team
Strong analytical and problem-solving skills
Excellent time management and prioritization skills

Working Environment / Conditions:

Environmental conditions: Good, office setting with standard equipment and facilities
Occupational hazards: Dust (minimal exposure)
Physical effort: None (sedentary work)
Travel requirements: Occasional travel may be required for contract negotiations or supplier meetings

“All candidates are required to obtain their ZAQA certification from the Zambia Qualifications Authority (ZAQA)”