Finance and Administration Specialist

Job description

About Enigma Pharmaceuticals Limited

Enigma Pharmaceuticals Limited is a leading supplier of quality pharmaceutical and medical products in Zambia. We are committed to enhancing healthcare outcomes through the reliable procurement, distribution, and support of essential medicines and medical supplies across the country. As part of our growth strategy, we are seeking to recruit a Finance and Administration Specialist to strengthen our internal systems and support operational efficiency.

Job Purpose

The Finance and Administration Specialist will be responsible for overseeing financial and administrative functions of the company, ensuring accurate financial reporting, regulatory compliance, and smooth office operations. This is a key role supporting the strategic direction and growth of the organization.

Key Responsibilities

Finance:

Maintain accurate and up-to-date accounting records and ledgers.
Prepare monthly, quarterly, and annual financial reports for internal and external stakeholders.
Prepare and monitor company budgets, forecasts, and cash flow statements.
Manage payroll, statutory compliance (ZRA, NAPSA, NHIMA), and related remittances.
Process supplier payments, staff reimbursements, and handle bank reconciliations.
Ensure proper documentation and authorization of all financial transactions.
Coordinate annual audits and liaise with external auditors and financial institutions.
Manage inventory accounting and reconciliation of stock values with warehouse data.

Administration:

Oversee administrative functions, including procurement, fleet, and facility management.
Maintain an updated fixed asset register and ensure proper insurance coverage.
Support procurement processes, ensuring compliance with internal controls.
Ensure timely renewal and management of licenses, leases, and service contracts.
Supervise administrative staff and ensure the office is functioning efficiently.
Organize logistics for company meetings, workshops, and external engagements.
Maintain secure and organised filing systems for both financial and administrative records.

Qualifications and Experience

Full Grade 12 Certificate.
Bachelor’s Degree in Accounting, Finance, Business Administration or related field.
ZICA Licentiate, ACCA Level II/III, or CIMA equivalent.
Minimum of 3 years’ experience in a finance and administration role, preferably in a pharmaceutical or FMCG environment.
Proficiency in accounting software (e.g., QuickBooks, Pastel, or similar).
Solid understanding of financial regulations, ZRA compliance, and payroll systems.
Membership with ZICA or another recognized professional accounting body is an added advantage.
Valid Zambian Driving License

Skills and Competencies

High attention to detail, accuracy, and confidentiality.
Strong analytical and problem-solving abilities.
Excellent interpersonal and communication skills.
Proficient in Microsoft Office Suite (Excel, Word, Outlook).
Ability to prioritize and manage multiple tasks under pressure.
Strong organizational and team leadership capabilities.
Applicants are required to indicate their salary expectations in the cover letter.

How to Apply

Interested candidates should email their CV, Cover Letter, NRC or Passport, Drivers License Copy and traceable references to:  info@enigmapharma.com

Enigma Pharmaceuticals Limited reserves the right to conduct background checks on all shortlisted candidates as part of the recruitment process.

Subject line: Finance and Administration Specialist Application – [Your Full Name]

Please include your earliest available start date in your cover letter.

Deadline for Applications: 8th August 2025
Only shortlisted candidates will be contacted.