Operations and Logistics Assistant

Job description

About Enigma Pharmaceuticals Limited
Enigma Pharmaceuticals Limited is a fast-growing Zambian pharmaceutical company committed to the efficient and ethical procurement, warehousing, and distribution of high-quality medicines and medical supplies across the country. As we expand our footprint, we are seeking a proactive, detail-oriented, and resourceful Operations and Logistics Assistant to support the smooth functioning of our operations unit.

Position Summary
The Operations and Logistics Assistant will support day-to-day logistics, inventory, procurement coordination, and administrative functions to ensure timely distribution of goods and uninterrupted internal operations. The role requires a multitasker with excellent communication skills and strong organizational capabilities.

Key Responsibilities

Logistics & Distribution

Coordinate local transport and distribution of medical supplies to clients and warehouses.
Monitor delivery schedules and track shipments to ensure timely delivery.
Liaise with suppliers, courier services, and internal teams for smooth logistics operations.
Assist with customs clearance documentation and local transport arrangements where applicable.

Inventory & Asset Management

Maintain up-to-date inventory records and stock movement registers.
Assist in conducting periodic stock takes and reconciling variances.
Monitor stock levels and alert the team on low stock or near-expiry items.
Update and maintain the fixed asset register and tag new assets.

Procurement & Administrative Support

Assist in raising purchase requisitions and verifying procurement documentation.
Maintain a procurement tracker and follow up on outstanding orders.
Provide administrative support for meetings, filing, logistics records, and operational reports.
Ensure proper documentation of GRNs, delivery notes, and vendor invoices for timely payment.

Office & Fleet Coordination

Supervise office utilities and supplies including fuel and stationery.
Maintain accurate vehicle logbooks and monitor servicing schedules in coordination with drivers.
Ensure cleanliness and maintenance of office premises and coordinate repairs when needed.

Qualifications and Experience

Diploma or Degree in Logistics, Procurement, Business Administration, or a related field.
2–3 years experience in a logistics, operations, or supply chain support role, preferably in pharmaceuticals or FMCG.
Valid driver’s license (Class B or better) is an advantage.
Familiarity with inventory software or ERP systems is an added advantage.

Skills and Competencies

Strong organizational and planning skills.
Excellent written and verbal communication.
Attention to detail and a proactive mindset.
Ability to multitask and work under minimal supervision.
Strong computer skills, particularly in Excel, Word, and Outlook.

How to Apply
Submit your CV, cover letter, and three (3) traceable references to:
info@enigmapharma.com

Subject Line: Operations and Logistics Assistant Application – [Your Full Name]

Please clearly indicate your expected salary and earliest availability in the application.

Deadline for Applications: 8th August 2025
Only shortlisted candidates will be contacted.

Enigma Pharmaceuticals Limited reserves the right to conduct background checks on all shortlisted candidates.