Administration Officer

Job description

Community Climate Solutions is a start-up focused on developing holistic and trusted carbon offset projects that benefit both the climate as well as the rural subsistence farmers. Headquartered in Zug and Lusaka, we have a team of over 80 people and are growing rapidly, with the majority of staff permanently residing in and serving over 100’000 farmers in Zambia.

Our carbon capture model is to empower rural subsistence farmers to reduce and remove carbon emissions from their own agricultural land and its surroundings. Our interventions are centered on (i) reducing uncontrolled bush fires and (ii) restoring the Miombo ecosystem, all by equipping and incentivizing the individual farmers. These activities increase carbon storage, which we monetize on behalf of the farmers using the voluntary carbon market. Executed with our social mind set and mission, this allows us to multiply the farmers income and drastically reduce severe poverty.

Our differentiating factors are (i) focusing on direct household payment, with farmers getting paid for the amount of carbon they remove on their own fields and surrounding areas, enabling them to become self-motivated eCO2preneurs. (ii) Our projects are embedded in an existing and expanding ecosystem comprising vocational education facilities, a microfinance institution and an affordable housing provider, which ensure community payouts are multiplied and invested for generations.

Position Overview
The Administration Officer will be responsible for Admin duties both within and outside town, assisting with procurement logistics, and supporting administrative tasks in collaboration with the HR, Finance and Operations teams.

Key Responsibilities

Driving Duties
Safely transport staff, visitors, and goods as required within and outside Lusaka.
Ensure that all HQ vehicles are regularly serviced, cleaned, roadworthy, and properly licensed.
Maintain vehicle logbooks and report any mechanical issues promptly.
Drive both manual and automatic transmission vehicles as needed.

Procurement & Logistics
Collect and deliver procured items and ensure proper documentation of all deliveries.
Ensure that all collected items are stored appropriately upon delivery.
Gather quotations from vendors as required by the procurement process.

Administrative Support
Assist with scanning, photocopying, and filing documents.
Support HR and Finance teams with general administrative tasks and errands.
Distribute internal documents and external correspondence as needed.

General
Ensure proper care and maintenance of office equipment and materials under your responsibility.
Perform any other administrative duties as assigned by supervisors.

Qualifications and Requirements
Minimum of a Grade 12 Certificate; a Certificate or Diploma in Business Administration or related field.
Valid Class B (or higher) Zambian driver’s license.
At least 2 years of driving and administrative experience, preferably in a corporate environment.
Ability to drive both manual and automatic vehicles.
Clean driving record and sound knowledge of road safety regulations.

Skills and Competencies
Strong organizational and multitasking abilities.
Good interpersonal and communication skills.
High level of integrity and trustworthiness.
Ability to work independently and follow instructions.
Familiarity with basic vehicle maintenance is an asset.