Supervisor, Stores

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

The Stores Supervisor is responsible for overseeing the daily operations of the warehouse or storage facility, ensuring the efficient receipt, storage, and dispatch of goods. The role ensures stock accuracy, adherence to inventory controls, and compliance with health and safety regulations.

Job Responsibilities:

Overseeing of warehouse processes
Ensuring that there is effective work output by the members of staff by adhering to standard operating procedures
Delegate/coordinate tasks to employees
Co-ordinate and monitor the Put Away receipts and binning of stock items into their respective bin locations.
Ensure the relevance and accuracy of Put Away reports relating to stock items received are fully reconciled and signed off by team members.
Training, guiding and evaluating performance of new warehouse personnel.
Ensuring that as a department the primary objective is achieved, through the contribution of giving support to the Maintenance Team.
Ensuring that all staff members are safe and the tasks are being done with all safety precaution and procedure as required.
Managing VMI (vendor managed inventory) which includes Hydrocarbons, Drilling and Mechanical Consumables.
Assisting in Inventory Investigations as this involves all incoming and outgoing stock
Maintaining Work Requests
Be a leader in Health, Safety and environment management in the warehouse
Coordinate all activities relating to receiving, storage, handling, and issuing and dispatch of items within the warehouse
Implement and review procedures and systems aimed at continuously improving the operational effectiveness of the warehouse function
Review work performance of subordinates regularly to ensure on-going improvement
Ensure Shipments, on query, non-conformity and over or under supply to be communicated with the procurement team
Ensures that no shipment to be receipted without paperwork and no PO return to be done without supporting documentation
Ensure manual Transactions are closed
Attend planning meetings where necessary and ensure communication is done effectively
Assist with HR related issues regarding personnel and training
Perform other duties as assigned by the Coordinator/Superintendent
Attending to HR related issues regarding personnel and Trainings
Acting as a link to the Departments and sections
Providing guidance in addressing challenges /opportunities
Inventory Transactions – Diesel, Lubes, Inventory.
Purchase Requisitions – Truckmec, Lapinta, LUWI, Spectra, Total, AMSI.
Other transactions – Monthly accruals, Work Order Requests, Maintaining DQM (Data Quality Management), Review Inventory / Warehouse GL.

Job Specific Competencies:

Proficient with Microsoft Office,
Experience with Enterprise Resource Planning (ERP)
Experience with Supply Chain Management
Excellent public speaking skills
Excellent data interpretation and analysis

Key job Attributes:

Strong leadership and team supervision skills.
Good oral and written business communication
Good analytical and problem-solving abilities.
Self-motivated and eager to learn
Adaptable and Organised
Team player
Self-directed employee
Health and Safety conscious

Required Skills and Qualification:

At least 3 – 5 years working in a mining warehouse in supervisory role
Proficiency in Warehouse, Logistics & Inventory Control Systems
Knowledge and understanding of the legal requirements of the department’s and the organization’s Safety, Health & Environment (SHE) standard
ERP experience (Pronto, SAP or any other ERP system)
Health, Safety and Environment experience in a warehouse
Grade 12 Certificate
CIPS Level 5 / higher or equivalent qualification in Supply Chain Management
Degree in Commerce, Business related is added advantage
Membership with the Zambia Institute of Purchasing & Supply
Valid Membership with CIPS
Knowledge of supply chain policies, procedures and practices