Administrative Assistant

Job description

Mary’s Meals is a global movement focused on one goal – that every child receives a nutritious daily meal in their place of education currently supporting over 2.4 million children globally and over 400,000 children in Zambia. We believe in the innate goodness of people, respect the dignity of every human being and family life and believe in good stewardship of the resources entrusted to us. We are fully committed to a culture of safeguarding and our safe recruitment practices ensure that only those that are committed to our high standards join our movement. We are delighted to be recruiting for;

Mary’s Meals Zambia is looking for suitable person to fill the role of the Administrative Assistant. This role is based in Kasama Town, Northern Province. This position will support the Administration Officer.

PURPOSE OF THE ROLE

The Administrative Assistant will coordinate the timely, effective and efficient provision of administrative support in all MMZ offices to ensure proper oversight of MMZ premises and office equipment.

KEY RESPONSIBILITIES

The Administrative Assistant will support the smooth day-to-day running of office operations. Key responsibilities include:

1.    Coordinating travel and accommodation arrangements for staff and visitors

2.    Managing office supplies, petty cash, and cleanliness of office premises

3.    Overseeing repairs and maintenance of office equipment, facilities, and utilities

4.    Supporting compliance with statutory requirements and managing administrative records

5.    Acting as the first point of contact for visitors and supporting hospitality needs

6.    Organising files, maintaining inventory records, and supporting internal events

The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

QUALIFICATION, SKILLS AND EXPERIENCE

1.    A diploma or degree in Business Administration, Public Administration or a related field

2.    Experience in similar role

3.    Strong organizational and communication skills

4.    Proficiency in MS Office (Word, Excel, PowerPoint)

5.    Ability to work independently and collaboratively

6.    Eagerness to learn and adapt in a tech-oriented environment

Interested candidates who meet our minimum requirements may apply electronically to: jobs.zambia@marysmeals.org.  The closing date for receiving applications is 25th June 2025.

Note:

Candidates who meet the minimum criteria are encouraged to apply
You do not need to send academic qualification at this stage
Marys Meals Zambia is   equal opportunity employer and both female and male candidates are encouraged to apply
Indicate the job title being applied for as subject
Marys Meals Zambia does not charge any fees for receiving applications
As part of adherence to Mary’s Meals Safeguarding Policy, you will be required to provide a clean police record