Procurement Manager

Job description

Job Title: Procurement Manager

Reporting to: Managing Director

Department: Procurement

Institution: Lusaka South Multi-Facility Economic Zone Limited

Job Purpose

To ensure procurement of goods, works and services required by user Departments. Efficient, timely, and transparent execution of the procurement processes, as well as providing advice and support in the procurement of goods and services.

KEY RESULT AREAS & PRINCIPAL ACCOUNTABILITIES (Main Duties)

PROCUREMENT PLANS – Prepare and update the procurement work plans in order to facilitate decision-making. Develop procurement plans, strategy, and manuals in accordance with procurement laws and guidelines of the organization

NEGOTIATION WITH SUPPLIERS – Negotiate contracts with suppliers who meet the Company’s requirements to secure the most favorable terms of business for the company.

CO-ORDINATION – Liaise with departments on project procurement and maintain the outlined guidelines governing the procurement process for the project.

Maintain coordination of project activities and be responsible for following up with management in the achievement of all procurement-related targets.

Assist the Finance Manager in proposing measures to overcome critical delays (if any) to project completion and compliance with agreed procedures.

Ensure efficient management of procurement and vendor processes.

DOCUMENTATION – Render support on Company start-up procurement issues as may be necessary and advise and assist the preparation of appropriate procurement packages.

Prepare and review technical specifications of Terms of Reference (ToRs) and Request for Proposals (RFP).

Prepare and execute purchase orders and requisitions in a timely manner.

STRATEGIES – Develop ideas and strategies to improve operational efficiency, add value, aid business performance and work towards a strategy of continuous improvement

EXPENDITURE CONTROL – Ensures Expenditure against budget is controlled and within approved budget limits and corrective actions implemented as required

SUPERVISION – Direct and control purchasing staff to ensure that they are well motivated and trained and that they carry out their responsibilities to required standards

CENTRAL PURCHASING – Assist in the development of a central purchasing policy to ensure that the company makes the best use of its purchasing power

REPORTING – Prepare physical progress and overall procurement activities report on a quarterly basis

DISPOSAL OF GOODS – Undertake timely identification and disposal of goods in order to create storage space

POLICIES – Develop and implement all necessary policies and procedures to ensure that the purchasing function operates effectively

Minimum Required Qualifications & Experience.

Full Grade 12 Certificate
Bachelor’s Degree in Supply Chain Management, Procurement, Purchasing, and Supply, or its equivalent professional qualification, such as ZIPS/CIPS.
A Master’s Degree in ZIPS/CIPS or related field is an added advantage.
5 years post-qualifying experience
Professional Membership to a relevant body such as ZIPS/CIPS

Required Attributes & Competencies.

Proven knowledge and understanding of project planning and implementation.
Knowledge of and experience with ZPPA procurement rules and regulations.
Good analytical skills.
Good interpersonal and team-building skills.
Effective negotiation skills.
Good oral and written communication skills.
Must be proactive and result-oriented.

Candidates who meet the specified requirements are encouraged to apply by submitting their application together with an updated Curriculum Vitae, copy of National Registration Card, and certified copies of academic and professional certificates as a SINGLE PDF DOCUMENT to info@lsmfez.co.zm not later than Friday, 27th June 2025.

Lusaka South Multi Facility Economic Zone is committed to providing equal employment opportunities without discrimination on the basis of colour, tribe, race, religion, belief, gender, disability, marital status, and ethnicity.

Women who meet the above qualifications are encouraged to apply.

All applications should be addressed to:

The Managing Director

Lusaka South Multi-Facility Economic Zone

Plot F10723, Chifwema Road

LUSAKA