Contracts Officer

Job description

In line with our corporate priorities aimed at ensuring optimization of revenue collection and increased tax compliance on one hand and the need to effectively manage the numerous chal-lenges and opportunities in the fast-changing business environment on the other, we are seek-ing highly motivated, result-oriented, well-qualified and experienced professionals to fill the following vacant positions:

CONTRACTS OFFICER – SALARY GRADE ZRA05 (1 POSITION),

ADMINISTRATION FUNCTION

A. PURPOSE

Reporting to the Procurement Controller, the job holder will be responsible for planning, coordinating, managing and administering contracts signed by the Authority.

B. MAIN DUTIES/ACCOUNTABILITIES

1. Preparation of contract documents for goods, work and consultancy services in accordance with a particular procurement for review by the Procurement Controller;
2. Participating in evaluation of tenders for subsequent submission before the procurement committee for approval;
3. Undertaking of market research to ensure contract variation requests represent correct market trends;
4. Preparing of evaluation reports and timely preparation of Procurement Committee papers;

5. Ensuring timely preparation of solicitation documents for goods, works and consultancy services in accordance with the Public Procurement Act No.8 of 2020 and the Public Procurement Regulations, 2022;
6. Building relationships with suppliers and negotiate with them within the prescribed mandate;
7. Providing secretarial services to negotiation committees as directed by management including the Procurement Committee;
8. Liaising with contract managers for possible contract variations including updating man agement on status of contracts monthly, quarterly or annually;
9. Verifying invoices received in procurement for goods, works and services consumed and timely processing payments to ensure normal Authority operations;
10. Effectively ccommunicate whether verbally or in writing with management, co-workers, vendors, contractors, the general public, and suppliers to establish and maintain proper working relationships;
11. Providing expertise in the drafting of technical specifications and terms/conditions for the acquisition of goods, services and works;
12. Prepare procurement documents (i.e. IFBs, RFPs, Contracts, Amendments, Renewals, etc.) as required by management;
13. Supporting the preparation of the procurement annual plans;
14. Conducting site visits to ensure execution of projects for supervision and inspection.

C. MINIMUM REQUIREMENTS

1. Grade Twelve School Certificate/GCE Equivalent;
2. Degree in Purchasing and Supplies or Degree in Social Sciences, Engineering, Business Administration, Sciences with a Diploma of the Chartered Institute of Purchasing and Supply;
3. Minimum of Three (3) years relevant post-qualifying work experience in contracts management and expediting; and
4. Valid Member of Zambia Institute of Purchasing and Supply with a valid practicing License.

D. OTHER SKILLS AND ATTRIBUTES

1. High level of integrity
2. Public relations skills
3. Communication skills
4. Supervisory skills
5. Analytical and numerate skills
6. Computer skills
7. Research skills
8. Report writing skills
9. Negotiation skills

Instructions to Candidates:
Only candidates meeting the above role specifications and competencies should apply. Candi-dates should send their Application letter, detailed Curriculum Vitae with details of current resi-dence, contact phone numbers/email address, three (3) traceable referees with their contact numbers and email addresses. Please scan and submit all documents as one (1) single file which should clearly indicate your full name and position applied for.

Only relevant copies of your professional qualifications should be attached to the application and consolidated in a single file. Applications should reach the undersigned not later than Monday, 17th June, 2025 using the following email addresses, Careers20242@zra.org.zm

The Authority is an equal employer and candidates are expected to demonstrate Integrity when participating in the recruitment process. Applications should be addressed to the undersigned and candidates should not apply for more than two (2) positions.

The Director Human Resource
Zambia Revenue Authority
P. O. BOX 35710
LUSAKA