Office Administrator

Job description

Overview

We are recruiting!

Our Client, in the field of corporate assessments and training for human capital development, is looking for a Office Administrator to join their team in Lusaka, Zambia.

If you would like to apply, please click the link at the bottom of the page.

The role of the Office Administrator is to support the front desk and coordinate office administration. The role is very varied and the work and tasks will change often. The main purpose is to support the smooth running of the administrative needs of the Zambia Head Office.

This role will involve making sure that every employee, supplier, third party business partner and client has a great first impression and looks forward to working with us every day!

Responsibilities

· Establish and maintain relationships with all technical and administrative stakeholders

· Answer telephone, screen and direct calls

· Schedule appointments

· Arrange and support official travel and events for the office

· Greet persons entering the office whether for enquiries or for appointments with colleagues

· Handle queries from suppliers, third party business partners and clients

· Provide general administrative and clerical support

· Create and maintain comprehensive filing system for all office documents and documentation (soft copy and hardcopy as necessary)

· Support with follow up on payment of suppliers where necessary

· Supervise, manage and Coach the Logistics & Supply Lead

· Report challenges and escalate to management as needed, including recommending corrective measures

· Meet budgetary objectives and make adjustments to project constraints based on financial analysis.

· Attend conferences and training as required to maintain proficiency.

· Perform other related duties as assigned

Requirements:

· Bachelor’s Degree in Business Administration or appropriate field.

· 2-4 years of experience in the field of Office Administration or in a related area.

· Proven work experience in supporting the delivery of projects.

· Excellent client-facing and internal communication skills.

· Excellent written and verbal communication skills.

· Solid organizational skills including attention to detail and multitasking skills.

· Computer literate in Microsoft Word, Excel and PowerPoint, Google applications.

Office Management top skills & proficiencies:

· Warm, friendly and passionate about Customer service

· Self-motivated and well organized

· ‘Can do’ attitude to run with things and get things done

· Presentation skills